Overview
Students will learn how to sort, filter, and group items; use and create Outlook templates and forms; and share information by using public folders and Net Folders. Students will also learn how to share and fax contacts, automatically record activities in the Journal, and customize the Outlook environment.
Prerequisites
Windows 95: Introduction, Windows 95: Transition, Windows 98: Introduction, or Windows NT Workstation 4.0: Orientation; Introduction to Internet Explorer 5.0; and Outlook 2000: Level 1, or equivalent knowledge.
Target Student
Students enrolling in this course should have a basic understanding of the Internet and the basic features of Outlook 2000, including how to create and send email items, schedule meetings, and create personal folders.
Performance-Based Objectives
Lesson objectives help students
become comfortable with the course, and also provide a means to
evaluate learning. Upon successful completion of this course,
students will be able to:
- Manage and arrange Outlook
items by sorting, filtering, and using the Advanced Find
feature; by displaying custom views; and by creating
custom forms.
- Customize the Outlook
environment by creating custom toolbars and menu items to
add to the Outlook Bar.
- Communicate with contacts by
sending faxes, share contacts with other users,
automatically record items associated with contacts in
the Journal by setting options in the Options dialog box,
and organize contacts and notes.
- Create and use templates and
forms.
- Integrate Outlook 2000 with
Office applications by importing and exporting Office
documents, creating an Office document in Outlook, and
sending an Outlook message from Office applications.
- Share information with other
Outlook users by creating, replying to, and editing posts
in public folders; creating and posting to Net Folders;
and granting other Outlook users folder permissions.
- Investigate Internet and
remote mail features by accessing Internet Explorer from
Outlook, creating Outlook items in Internet Explorer,
creating messages in HTML format, adding hyperlinks, and
discussing Microsoft NetMeeting, the Outlook Newsreader,
and remote mail options.
Delivery Method
Instructor-led, group-paced, classroom-delivery learning model with structured hands-on activities.
Course duration
1 Day(s)
Course outline
Lesson 1: Arranging messages
and using forms
- Sorting, finding, and
filtering messages
- Setting rules in a folder by
using the Rules Wizard
- Working with views
Lesson 2: Customizing the
Outlook environment
- Customizing the Outlook Bar
- Customizing menus and
toolbars
Lesson 3: Working with
contacts, the Journal, and notes
- Sharing contact information
- Contact activity tracking
- Overview of the Outlook
Journal
- Using the Notes feature
Lesson 4: Using templates and
forms
- Using templates and forms
- Creating custom forms
Lesson 5: Integrating Outlook
components and Office applications
- Integrating Outlook
components
- Importing and exporting data
from Office applications
- Integrating Office documents
and Outlook
Lesson 6: Sharing information
by using folders
- Overview of public folders
- Overview of Net Folders
- Working with permissions
Lesson 7: Internet options
- Internet Explorer 5.0
integration
- Folder home pages
- Creating a message in HTML
mail format and inserting a hyperlink
- Communicating on the Internet
with NetMeeting
Hardware/software Requirements
This course was developed using
the Windows 95 platform; however, the manufacturer’s
documentation states that Outlook 2000 can also run on Windows 98
or Windows NT 4.0 with Service Pack 3 or higher installed, though
some of the screen displays might be slightly different. A
minimum of 500 megabytes (MB) of hard drive space and 16 MB of
Random Access Memory (RAM) is required. (For Windows NT only, at
least 4 MB of available space in the registry is necessary.) You
will also need an IBM-compatible PC with a 486 or higher
processor, the Windows 95 operating system with Windows
Messaging, Microsoft Fax, and Quick View turned on, and an
Exchange 5.0 server. See your reference manual for hardware
considerations that apply to your specific hardware setup.
In addition, you will need
printers if you want to print the items created in the course.
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