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Lotus Domino Web Access 8 User Essentials
Lotus Training Overview

During this course you will send and reply to electronic mail using the IBM Lotus Domino Web Access (DWA) 7 application in a browser. Because your Mail incorporates Sametime instant messaging, you will also know when people are online so you can chat in real time.

This course thoroughly covers the calendar and scheduling features found in your Mail. You will use the Calendar to keep track of your appointments and to schedule meetings. While you are planning a meeting you can check your co-workers’ schedules to see who is available. You can reserve a room and other resources so that everything is in place when the meeting starts.

You will learn to how to keep track of your To Do’s and to view your To Do’s in Gantt chart form so you can more easily visualize your tasks.

You will create contacts and groups to help manage your relationships, as well as to assist in mail addressing. This course also shows you how to continue to access your Mail while disconnected from the Internet and then synchronize changes when reconnected.

Lotus Training Learning Objectives

In this course, you will learn how to:

  • send and receive electronic mail using Domino Web Access
  • know when other people are online and communicate with instant messages
  • organize mail into folders
  • use the Calendar to schedule appointments and meetings and check for free time in other people’s schedules
  • define personal and group To Do’s
  • create Contacts for easy mail addressing
  • create Notebook Pages to store text and attachments
  • work in your Mail while disconnected from the Internet
  • manually archive your obsolete messages to free up space in your Mail
  • access your Mail using DWA Lite and an RSS Feed Reader.
Lotus Training Audience

This course assumes basic personal computer and software skills and is designed for individuals who can:
  • start and stop software applications in Microsoft® Windows™
  • use Microsoft Windows Explorer to find and organize files
  • use Internet Explorer 6 or Mozilla Firefox to open and navigate Web sites
  • use any other type of email
  • create, format, and print documents using a graphical word processing software package.
Lotus Training Course duration

This course is sold as a 1-day course, but instead should be thought of as a set of materials from which you can create a custom course that both meets the training objectives and your alloted time frame. Most users do not need the full course to begin using Domino Web Access. You can always come back later and train them in more advanced topics.

Lotus Training Course outline

    Topic 1: Get Started
      Ways to access your Mail
      URL to your Mail
      Log in
      Security Warning
      Welcome tab
      Controlling the application
      Get Help
      Context-sensitive Help
      Exercise: Get started
      Computer requirements

    Topic 2: General Preferences
      Open preferences to Basics tab
      International tab preferences
      Security tab: Change your Internet password
      Exercise: Set Preferences
      Install and configure Browser Cache Management

    Topic 3: Welcome Page
      Information portal
      Customize the Welcome Page
      Panel Contents
      Exercise: Create a custom Welcome Page
      Startup tab preference

    Topic 4: Send Messages
      Mail tab
      Mail folders and views
      Create new message
      Message contents
      Body field formatting
      Delivery Options
      Look up addresses
      Address validation
      Addressing messages outside your company
      Save as draft
      Send message
      Exercise: Create and send message
      Phone Message
      If a message doesnt get delivered
      Delivery failure report
      Exercise: Delivery report

    Topic 5: Read Messages
      Open Mail
      Message sorting
      Unread messages
      Replied to and forwarded icons
      Find a message
      Read a message
      Things you can do while reading a message
      Exercise: Reply to a message
      Preview messages from folder/view
      Select messages from folder/view
      Things you can do with selected message(s)
      New Mail notification
      Create folders
      Exercise: Organize mail messages into a folder
      Default Move and Close action
      Reuse child windows

    Topic 6: Advanced Messaging Features
      Feature 1: Stationery
      Feature 2: Text signature
      Feature 3: Mark message for follow up
      Feature 4: Recipient Indicators
      Feature 5: Digitally sign and encrypt messages
      Feature 6: Block mail from sender
      Feature 7: Mail Rules
      Exercise: Mail Rules
      Feature 8: Out of Office notifier
      Feature 9: Message recall

    Topic 7: Instant Messaging
      Online presence awareness
      Text chat
      Invite more people to the chat
      Change your online status
      Leave a message
      Exercise: In-context chat
      Instant Contact List
      Chat from the Instant Contact List
      Exercise: Add contact and start chat session
      View menu

    Topic 8: Calendar
      Calendar overview
      Open Calendar
      Create Calendar Entry
      Change to another Calendar Entry type
      Exercise: Create new Appointment
      Appointment fields
      Exercise: Finish creating Appointment
      Edit Calendar Entry
      Exercise: Edit Calendar Entry
      Repeat tab
      Delete Calendar Entry
      Reschedule a repeating entry
      Calendar preferences
      Summarize Calendar Entries
      Import holidays
      Print Calendar

    Topic 9: Schedule a Meeting
      The invitation process
      Send the meeting invitation
      Schedule a meeting
      Read and accept a meeting invitation
      Automatic Inbox Management
      Meeting invitation workflow
      Participant status
      Exercise: Schedule meeting
      Change of mind: Owner
      Change of mind: Participant
      Exercise: Reschedule meeting
      Automatic Processing of Meeting Invitations
      Invitations and Calendar Entry display

    Topic 10: Calendar Entry Schedule Tab
      Check for availability
      Exercise: Check for availability
      Define availability schedule
      Create Group Calendar

    Topic 11: Resource Reservations
      Add rooms and resources to a meeting
      Exercise: Schedule a meeting and reserve a room

    Topic 12: To Do List
      To Do List view
      New To Do
      Five To Do Views
      Display To Dos in your Calendar
      Overdue To Dos
      Complete a To Do
      Exercise: Create To Do
      Repeating To Dos
      Group To Do
      Invitation/acceptance workflow
      Exercise: Group To Do

    Topic 13: Delegation
      Delegation preferences
      Part 1: Choose a user/group
      Part 2: Choose what areas of your Mail file to delegate
      Part 3: Choose how much access you want to give
      Part 4: Automatically forward Calendar notices sent to you
      Exercise: Calendar delegation

    Topic 14: Contacts
      Open Contacts
      Create Contact - Basics
      Create Contact from message
      Copy contact from Select Addresses
      Contact nicknames
      Exercise: Create contacts
      Using Contacts
      Synchronize with Notes Contacts

    Topic 15: Notebook
      Create Notebook Page
      Synchronize with Notes Journal

    Topic 16: Work Offline
      Step 1: Check for Notes User ID in Mail
      Step 2: Set Offline Preferences
      Step 3: Install Sync Manager and subscribe to your Mail
      Lotus Domino Sync Manager Console
      Open your Mail offline
      Synchronization Schedule and Sync Options
      Sync Options tab
      Lotus Domino Sync Manager option menu
      Exercise: Go offline

    Topic 17: Quotas and Archiving
      Over quota
      Reducing your Mail size
      Server-based archive
      Local archive

    Topic 18: Other Ways to Access Your Mail
      DWA Lite
      RSS feed of your DWA Inbox

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