During this course you will learn how to use the core applications included in Microsoft Office Outlook 2007: Mail, Calendar, Contacts, Tasks, Notes, and Journal. These applications are similar to those you use in Lotus Notes, so you just need to learn the new ways of doing things in Outlook. We also want to teach you some new things about Outlook that are not available in Lotus Notes.

The application you will use the most is Mail, as it is the most-used business application. You will learn how to use the Calendar to organize your Appointments and Meetings, and how to track your projects in the Tasks application. You will keep a list of people you communicate with regularly in Contacts. You will also learn how to jot down random bits of information in Notes and track your activity in Journal.

As you use the core Outlook applications, you will recognize a common pattern that builds your competence and confidence.

Because Outlook works with several instant messaging clients, you will also know when people are online so you can send them an instant message.

Beyond the technical aspects of using Outlook, you will learn the “best practices” of how to use its applications to become more organized and to be a more effective communicator.

Lotus Training Course goals

In this course, you will learn how to: This course will teach you how to:

• navigate in the Outlook user interface
• launch the core Outlook applications from the Navigation Pane
• set options to customize your working environment
• send and receive e-mail Messages that include formatted text, tables, illustrations, Web hyperlinks, and file attachments
• find and read new e-mail Messages
• take action on e-mail Messages, which may mean to mark for follow up later, respond to now, forward, copy into a new Meeting or Task, or block the sender from sending future messages
• configure the Out of Office Assistant to respond to e-mail Messages when you are away
• change the sort order of Messages in views, search to find Message content, and organize messages into folders
• add people and Distribution Lists to Contacts
• use the Calendar application to schedule Appointments and Meetings
• keep track of your projects in Tasks
• use the Notes and Journal applications to save important information and track your actions
• know when other people are online and send them instant messages.

This course combines concept presentations, demonstrations, and exercises to guide you as you experience the most widely used Outlook features and core applications. Though designed for instructor-lead classes, with the proper equipment and software individuals can also use this course for self-study.

Please consult the Set Up document for this course to make sure the correct environment is in place before starting the course.

Lotus Training Course duration

1 day.

Topics outside the scope of the course

While this course teaches you the basics of Outlook, there are many other things to learn about Outlook that this course does not cover, including:

• Setting up accounts and profiles
• Anything you can easily look up in Help or Office Online, such as the meaning of all the settings in dialog boxes
• SharePoint Services
• Data file management, including back up and restore
• Rules (and details about the Junk E-mail Filter)
• Business Contact Manager
• Office Outlook Web Access
• Public folders
• Telephony or voice mails
• Macros
• Offline usage
• RSS feeds
• Archiving
• Delegation
• Custom Forms
• View customization